POLICY OF BOARD OF TRUSTEES OF PEARL RIVER COMMUNITY COLLEGE
Adopted: Tuesday, December 7, 1993
Revision Number: 3
Revision Date: Wednesday, October 15, 2003
Reference: Administrative
Policy:
Pearl River Community College will utilize an institutional Strategic Plan as a general process to develop and maintain college goals, purpose, and direction.
Procedure:
This ongoing plan which provides the structure to assess institutional effectiveness is reviewed at least annually and revised as needed. The process used in its development is institution-wide and based on research, planning, and evaluation. The results of this plan are demonstrated by continuous improvements being made college-wide and by accomplishing the mission of the College.
The Strategic Plan committee structure is as follows:
Section I
The President’s Cabinet is chaired by the President. Its members are the Senior Vice President for Instruction/ Provost, Vice President for Planning and Institutional Research/Dean or Honors Institute (Poplarville), Vice President for Hancock Campus, Vice President for Forrest County Campus, Allied Health and Nursing Programs, Vice President for Poplarville Campus and Student Services, Executive Director of Development Foundation/Alumni Services, Vice President for Enrollment Management and Business Services, Executive Director of Facility Planning and Capital Projects, and Chief Information Officer.
Section II
Planning and Effectiveness Committee is chaired by the Vice President for Planning and Institutional Research/ Dean of the Dr William Lewis Honors Institute (POP). Its members are the Director of Institutional Research/ Director of Professional and Community Development, Vice President for Hancock Campus, faculty representatives, and others as appointed by the President.
Section III
Policy and Procedure Committee is chaired by the Vice President for Planning and Institutional Research/Dean
of the Dr. William Lewis Honors Institute (POP). Its members are the Vice President for Forrest County Campus, Vice President for Enrollment Management and Business Services, Dean of Career and Technical Education Programs, the Student Government Association President, faculty representatives, staff members, and others as appointed by the President.
Section IV
Fiscal Management Committee is chaired by the Vice President for Enrollment Management and Business Services. Its members are the President, Vice President for Forrest County Campus, Vice President for Planning and Institutional Research/Dean of the Dr. William Lewis Honors Institute (POP), and Senior Vice President for Instruction/Provost.
Section V
Instructional Council is chaired by the Senior Vice President for Instruction/Provost. Its members are the Vice President for Forrest County Campus, Dean of Career and Technical Education Program, Director of College Libraries, Director of Nursing Education, faculty representatives, and others as appointed by the President.
Section VI
Professional Development Committee is chaired by the Director of Institutional Research/Director of Professional and Community Development. Its members are the Vice President for Planning and Institutional Research/Dean of the Dr. William Lewis Honors Institute (POP), Vice President for Hancock Campus, faculty representatives, staff members, and others as appointed by the President.
Section VII
Student Services Committee is chaired by the Vice President for Poplarville Campus and Student Services. Its members are the Vice President for Hancock Campus, Vice President for Enrollment Management and Business Services, Director of Financial Aid, faculty representative(s), and others as appointed by the President. Members also include the President, Vice President, and Secretary of the Student Government Association.
Section VIII
Workforce Education Committee is chaired by the Dean of Workforce, Economic Development, and Adult Education (District-Wide). Its members are the Assistant Dean for Workforce and Economic Development, Assistant Dean for Adult Education and Youth Services, Youth Spark Director, Deans for Career and Technical Education (2), Workforce Project Managers (4), Manufacturing Business Developer, Workforce Information Specialist, WIN Case Manager, Career Step Coach, and Grants Accountant.
REVIEW, REVISION, AND EVALUATION PROCESS
Annual steps in the review, revision, and evaluation process are as follows:
- In December/January, the Planning and Effectiveness Committee and the President’s Cabinet review the current year’s Strategic Plan (Mission Statement and Strategic Goals) and Internal Performance Indicators Interim Report.
- In December/January, committee chairs involved with strategic planning review and propose next year’s Strategic Plan and Internal Performance Indicators.
- In January, the Planning and Effectiveness Committee reviews and evaluates the proposed Strategic Plan and Internal Performance Indicators for the next year and prepares recommendations.
- In January, the President’s Cabinet reviews and evaluates recommendations from the Planning and Effectiveness Committee and submits recommendations to the Board of Trustees.
- In February, the revised Strategic Plan and Internal Performance Indicators document for next year is completed, and the Board of Trustees is requested to take formal action.
- In February, the budget requests based on the Strategic Plan and Internal Performance Indicators are submitted to the Vice President for Enrollment Management and Business Services.
- In June, the Vice President for Enrollment Management and Business Services and respective administrators review budget allocations as assigned to Strategic Goals and Internal Performance Indicators.
- At the end of the Fiscal Year, June 30, persons responsible for reporting accomplishments of the Strategic Plan and Internal Performance Indicators update the Interim Report with accomplishments from December to June.
- Early in the Fall Semester, the Planning and Effectiveness Committee, the President’s Cabinet, and the Board of Trustees review the Strategic Plan and Internal Performance Indicators assessment results from the previous.
