Planning and Effectiveness Committee

Dr. Jennifer Seal, Chair, Dr. Raymunda Barnes, Dr. Karen Bond, Dr. Jana Causey, Ms. Melanie Davis, Mr. Lonnie Burchell, Dr. Tara Rouse, Ms. Michelle Wilson-Stokes

The 2022-2023 Mission Statement, Strategic Goals, and Internal Performance Indicators were reviewed and suggested edits were made. A revised draft will be forwarded to the Policy and Procedure Committee.

Completed 2020-2021 Assessment Charts were reviewed. Edits and revisions will be sent to the Administrative Council for review in January of 2022.

Dr. Jennifer Seal asked the committee members to review the minutes from the past two meetings.

Mr. Raymunda Barnes motioned to approve the minutes from October 25, 2019, and Dr. Ed Pinero seconded. Dr. Ed Pinero motioned to approve the minutes from November 1, 2019, and Mr. Randy Henry seconded.

Dr. Jennifer Seal explained the Internal Performance Indicators and the purpose of updating and reviewing these. She went over each indicator one by one to be approved. Only those listed below needed changes or were brought up for comment.

Goal 1

Indicator 4 needs to be changed from 80.1% to 84%. Dr. Ed Pinero explained the importance of setting realistic goals in updating this percentage growth.
Indicator 7– Dr. Jennifer Seal explained 150% means 3 years.
Indicator 8– Dr. Jennifer Seal spoke on assessment charts and changing reviewing those to once a year.
Indicator 9– Remove Intermediate English because the course is no longer offered.
Indicator 10– It was discussed that Jim Hood, with IHL, will provide more updated data. The indicator should read: “The number of students who transfer to a university will increase by 5% each year”.

Goal 2

Indicator 4– It was made known that this information (6%) comes from Mr. Roger Knight.
Indicator 7– It was made known that this section is notes. The background is that the goals support the QEP and shows that retention efforts have blossomed. Next year, the 5th year report will be sent to SACSCOC to be updated again.

Goal 3

Indicator 4– Is replicated from the previous goal due to the need of meeting accommodations.

Goal 4

Indicator 1– States the report is no longer available; this is not formal anymore.

Indicator 2– It was stated that the committee should keep an eye on the fulltime/adjunct ratio.

Goal 7

Indicator 1– This information is located in “Factbook” (the origin of students), confirmed by Ms. Melanie Davis.
Indicator 5– The State is recommending the percent be changed to 75%; this was unanimously approved.

Goal 8

Indicator 2– The following are recommendations from Ms. Terri Clark, Dean of Workforce and Community Development. Replace old version with highlighted portion (notes in the meeting). Instead of having at least one adult education center per county, it will be per campus. Mr. Raymunda Barnes reports that the Adult Education classes are doing great at the Hancock Center due to high demand.
Indicator 5– 5% of how retention rate is being measured; offer courses and see an increase. Rewording the indicator was suggested by Dr. Ed Pinero; the goal is to increase employment of students after the program. Mr. Randy Henry said that a lot of people earning workforce degrees are already employed so it would be different than tracking the student after graduation or certificate is received. Dr. Ed Pinero talked about students being tracked. PRCC does not retain the workforce students. What is the value of keeping the goal? The indicator will be deleted. This was approved by the committee.
Indicator 6– This percentage cannot be calculated. Dr. Ed Pinero suggested that the whole point is to show earning potential; how is this measured, and who collects the data? Does a need exist to calculate earning power? Non-credit trainings are basic and not high demand trainings. What is the value of keeping it? Deleting indicator 6; approved by Dr. Ed Pinero and committee.
Indicator 7– Dr. Ed Pinero approved of the rewritten version and so did Mr. Randy Henry; it is approved by the committee. Last line will read: “which will result in an increase in program retention and completion.”

Respectfully submitted,
Jennifer Seal, Chair Planning and Effectiveness Committee

Dr. Seal explained the importance of assessment charts. She planned to use the “divide and conquer” method, but there were not enough committee members present to do so. She also explained that in the assessment charts, the third and fourth columns need to be accurate in their results and percentages; each assessment chart should show improvement from the previous year. All of the information has to be updated. Dr. Seal also explained that each acronym should be explained in the chart, if used, so that the person reading fully understands the information.
The committee members present then reviewed all assessment charts for the 2018-2019 academic year. They marked changes and improvements that needed to be made in the charts.

Dr. Seal introduced the proposed Mission Statement and Strategic Goals for the 2020-2021 academic year. They were reviewed and explained by the members present. There were no oppositions to approve. The motion to approve was made by Dr. Rouse, and the motion was seconded by Dr. Parker. Ms. Davis reminded the members about the SWOT analysis which was to take place the following week.
The committee members then reviewed the 2018-2019 Internal Performance Indicators and Goals. Each section was gone over and suggestions were made to improve and update these.

The Committee reviewed and discussed the 2016-2017 Strategic Plan and Internal Performance Indicators for the year-end report.  Minor additional edits were noted throughout the meeting and will be made to the final document.  Goal 7 information remains in the editing phase and will be forwarded to the committee members upon completion.

The Committee reviewed the proposed 2018-2019 Mission Statement and Strategic Goals.  The Committee did not recommend any changes.
A motion to accept was made by Dr. Ed Pinero and seconded by Dr. Tara Rouse. The motion carried.

The Committee reviewed and discussed the 2015-2016 completed Program and Course Level assessment charts.

It was decided Karen Bond will contact administrators and department/program chairs regarding necessary revisions.

    The Committee reviewed and discussed the following:

• 2014-2015 Administrative Assessment Charts
• 2014-2015 Student Services Assessment Charts
• 2014-2015 Program and Course-Level Assessment Charts
• 2014-2015 Community/Public Services Charts

Charts unavailable for the meeting will be reviewed via email as soon as available.

The Committee reviewed and discussed the 2015-2016 Mission Statement, Strategic Goals, and Internal Performance Indicators. 

The Committee proposed the following revisions to the following:

Strategic Goal 1:  To prepare students to complete a degree or certificate program and to be competent in careers for which they have been prepared.

Strategic Goal 5:  To provide facilities, technology, and support staff in order to improve student learning, enhance faculty and staff performance, and augment community services. 

Strategic Goal 6:  To provide adequate communication among campus personnel and community members regarding the College goals, outcomes, and activities. 

Strategic Goal 1,  Commitment Statement:
Pearl River Community College is committed to providing accredited programs that enable students to earn Associate in Applied Science Degrees, Associate in Arts Degrees, Career Certificates, Technical Certificates, and Certificates of Completion; to pass licensure examinations; and to gain employment in their chosen fields. 

Strategic Goal 1, Internal Performance Indicator 6:  The cumulative grade point average of students at public universities in Mississippi who have transferred from Pearl River Community College will be either higher or comparable to the cumulative grade point average of students at public universities in Mississippi who have transferred from all Mississippi public community colleges.

Strategic Goal 1, Internal Performance Indicator 9:  At least sixty-five percent (65%) of students who earn a grade of C or better in Intermediate Algebra will pass College Algebra within one calendar year.

At least sixty-five percent (65%) of students who earn a grade of C or better in Intermediate English will pass English Composition I within one calendar year.

Strategic Goal 2, Internal Performance Indicator 5: The College will provide qualified support staff for library and non-library support labs.

Strategic Goal 6, Internal Performance Indicator 6:  The Alumni Association county chapters will provide information regarding level of funding, scholarship endowment funding, and alumni activities.