Institutional Effectiveness

The Pearl River Community College Office of Institutional Effectiveness serves as the primary unit for coordinating the ongoing, integrated, institution-wide research-based planning and evaluation processes. These processes incorporate a systematic review of the Mission, Strategic Goals, and outcomes of the College resulting in continuous improvement in institutional quality and demonstrating that the College is effectively accomplishing its mission. These processes include the following:

  • Facilitating annual strategic planning and internal performance indicator development
  • Supporting faculty who are defining, assessing, and analyzing data in order to develop plans for change related to student learning outcomes
  • Consulting with department chairs and faculty in developing a culture of assessment
  • Preparing documents for review
  • Chairing the Planning and Effectiveness Committee
  • Coordinating program reviews that contribute to the Mission and Strategic Goals of the College

Planning and Effectiveness Committee

The purpose of the Planning and Effectiveness Committee is to provide assistance in facilitating a program of institutional effectiveness and outcomes assessment for the College.  The Planning and Effectiveness Committee is chaired by the Vice President for Planning and Institutional Research.  Its members are the Vice President for Poplarville Campus and Hancock Center, Director of Institutional Research, faculty representatives, and others as appointed by the President.

Members:

  • Dr. Jennifer Seal – Vice President for Planning and Institutional Research/Dean of the Dr. William Lewis Honors Institute (POP), Chair
  • Dr. Raymunda Barnes – Assistant Vice President for Hancock Center
  • Mike Bass – Assistant Director of Bands and Instructor of Music
  • Karen Bond – Director of Institutional Effectiveness and Chair of Department of Science, Mathematics, and Business/Instructor of Mathematics
  • Dr. Jana Causey – Vice President for Forrest County Operations
  • Melanie Davis, Director of Institutional Research/Director of Professional and Community Development
  • Linda Griffis – Lead Instructor of Practical Nursing (Poplarville Campus)
  • Randy Henry – Chair of Department of Construction and Transportation and Instructor of Utility Lineman Technology
  • Dr. Ed Pinero – Director of Career and Technical Education Programs (Poplarville)
  • Jason Ramshur – Faculty Association President (Poplarville Campus and Hancock Center) and Instructor of Political Science/History
  • Dr. Tara Rouse – Chair of Department of Health, Physical Education, and Recreation and Director of Wellness Center
  • Evelyn Wallace – Chair of Department of Medical Laboratory Technology and Instructor of Medical Laboratory Technology

Agenda and Minutes

Agenda

  1. Welcome and Introduction
  2. Review 2022-2023 Mission Statement, Strategic Goals, and Internal Performance Indicators
  3. Review 2020-2021 Assessment Charts
  4. Other

Minutes

Members Present:

Dr. Jennifer Seal, Chair, Dr. Raymunda Barnes, Dr. Karen Bond, Dr. Jana Causey, Ms. Melanie Davis, Mr. Lonnie Burchell, Dr. Tara Rouse, Ms. Michelle Wilson-Stokes

Call to Order:Dr. Seal welcomed everyone and began the meeting.
Minutes:

The 2022-2023 Mission Statement, Strategic Goals, and Internal Performance Indicators were reviewed and suggested edits were made. A revised draft will be forwarded to the Policy and Procedure Committee.

Completed 2020-2021 Assessment Charts were reviewed. Edits and revisions will be sent to the Administrative Council for review in January of 2022.

Adjournment:With no additional comments, the meeting was adjourned.

Agenda

  1. Welcome and Introduction
  2. Review Proposed 2021-2022 Mission Statement, Strategic Goals, and Internal Performance Indicators
  3. Review 2019-2020 Assessment Charts
  4. Other

Minutes

Members Present:Jennifer Seal, Melanie Davis, Raymunda Barnes, Jaime Missimer, Randy Henry, Brenda Wells, Tyia Brooks, Hannah Miller, Karen Bond, Ed Pinero, Lonnie Burchell
Call to Order:Dr. Seal welcomed everyone and began the meeting.
Minutes:The 2021-2022 Mission Statement, Strategic Goals, and Internal Performance Indicators were reviewed and suggested edits were made. A revised draft will be forwarded to the Policy and Procedure Committee.
Completed 2019-2020 Assessment Charts were reviewed. Edits and revisions will be sent to the Administrative Council for review on January 7, 2021.
Adjournment:With no additional comments, the meeting was adjourned.

Agenda

  1. Welcome/Introduction
  2. Review 2019-2020 Internal Performance Indicators
  3. Other Business

Agenda

  1. Welcome
  2. Review Meeting Minutes:
    1. October 25, 2019
    2. November 1, 2019
  3. Review Proposed 2020-2021 Internal Performance Indicators
  4. Other Business

Minutes

Location:Ted J. Alexander Administration Building
Second Floor Conference Room
2:00 p.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Melanie Davis, Ms. Melanie Davis, Mr. Raymunda Barnes, Dr. Tara Rouse, Mr. Randy Henry, Dr. Ed Pinero
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone. The meeting will focus on the 2020-2021 Internal Performance indicators.
Minutes:

Dr. Jennifer Seal asked the committee members to review the minutes from the past two meetings.

Mr. Raymunda Barnes motioned to approve the minutes from October 25, 2019, and Dr. Ed Pinero seconded. Dr. Ed Pinero motioned to approve the minutes from November 1, 2019, and Mr. Randy Henry seconded.

Dr. Jennifer Seal explained the Internal Performance Indicators and the purpose of updating and reviewing these. She went over each indicator one by one to be approved. Only those listed below needed changes or were brought up for comment.

Goal 1

Indicator 4 needs to be changed from 80.1% to 84%. Dr. Ed Pinero explained the importance of setting realistic goals in updating this percentage growth.
Indicator 7– Dr. Jennifer Seal explained 150% means 3 years.
Indicator 8– Dr. Jennifer Seal spoke on assessment charts and changing reviewing those to once a year.
Indicator 9– Remove Intermediate English because the course is no longer offered.
Indicator 10– It was discussed that Jim Hood, with IHL, will provide more updated data. The indicator should read: “The number of students who transfer to a university will increase by 5% each year”.

Goal 2

Indicator 4– It was made known that this information (6%) comes from Mr. Roger Knight.
Indicator 7– It was made known that this section is notes. The background is that the goals support the QEP and shows that retention efforts have blossomed. Next year, the 5th year report will be sent to SACSCOC to be updated again.

Goal 3

Indicator 4– Is replicated from the previous goal due to the need of meeting accommodations.

Goal 4

Indicator 1– States the report is no longer available; this is not formal anymore.

Indicator 2– It was stated that the committee should keep an eye on the fulltime/adjunct ratio.

Goal 7

Indicator 1– This information is located in “Factbook” (the origin of students), confirmed by Ms. Melanie Davis.
Indicator 5– The State is recommending the percent be changed to 75%; this was unanimously approved.

Goal 8

Indicator 2– The following are recommendations from Ms. Terri Clark, Dean of Workforce and Community Development. Replace old version with highlighted portion (notes in the meeting). Instead of having at least one adult education center per county, it will be per campus. Mr. Raymunda Barnes reports that the Adult Education classes are doing great at the Hancock Center due to high demand.
Indicator 5– 5% of how retention rate is being measured; offer courses and see an increase. Rewording the indicator was suggested by Dr. Ed Pinero; the goal is to increase employment of students after the program. Mr. Randy Henry said that a lot of people earning workforce degrees are already employed so it would be different than tracking the student after graduation or certificate is received. Dr. Ed Pinero talked about students being tracked. PRCC does not retain the workforce students. What is the value of keeping the goal? The indicator will be deleted. This was approved by the committee.
Indicator 6– This percentage cannot be calculated. Dr. Ed Pinero suggested that the whole point is to show earning potential; how is this measured, and who collects the data? Does a need exist to calculate earning power? Non-credit trainings are basic and not high demand trainings. What is the value of keeping it? Deleting indicator 6; approved by Dr. Ed Pinero and committee.
Indicator 7– Dr. Ed Pinero approved of the rewritten version and so did Mr. Randy Henry; it is approved by the committee. Last line will read: “which will result in an increase in program retention and completion.”

Adjournment:The revised Internal Performance Indicators will be forwarded to the Administrative Council. After completing the review and editing of Internal Performance Indicators, the meeting was adjourned.

Respectfully submitted,
Jennifer Seal, Chair Planning and Effectiveness Committee

Agenda

  1. Welcome/Introduction
  2. Review 2018-2019 Assessment Charts
  3. Other Business

Minutes

Location:Ted J. Alexander Administration Building
Second Floor Conference Room
9:00 a.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Melanie Davis, Dr. Amanda Parker, Mr. Raymunda Barnes, Dr. Ed Pinero
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.
Minutes:

Dr. Seal explained the importance of assessment charts. She planned to use the “divide and conquer” method, but there were not enough committee members present to do so. She also explained that in the assessment charts, the third and fourth columns need to be accurate in their results and percentages; each assessment chart should show improvement from the previous year. All of the information has to be updated. Dr. Seal also explained that each acronym should be explained in the chart, if used, so that the person reading fully understands the information.
The committee members present then reviewed all assessment charts for the 2018-2019 academic year. They marked changes and improvements that needed to be made in the charts.

Adjournment:After completing the review of assessment charts, the meeting was adjourned.

  
Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Welcome/Introduction
  2. Review Proposed 2020-2021 Mission Statement and Strategic Goals
  3. Review 2018-2019 Internal Performance Indicators
  4. Other Business

Minutes

Location:Ted J. Alexander Administration Building
Second Floor Conference Room
9:00 a.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Melanie Davis, Dr. Amanda Parker, Dr. Tara Rouse
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.
Minutes:

Dr. Seal introduced the proposed Mission Statement and Strategic Goals for the 2020-2021 academic year. They were reviewed and explained by the members present. There were no oppositions to approve. The motion to approve was made by Dr. Rouse, and the motion was seconded by Dr. Parker. Ms. Davis reminded the members about the SWOT analysis which was to take place the following week.
The committee members then reviewed the 2018-2019 Internal Performance Indicators and Goals. Each section was gone over and suggestions were made to improve and update these.

Adjournment:After completing the review of Internal Performance Indicators and Goals, the meeting was adjourned.

  
Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Welcome
  2. Review 2017-2018 Administrative Assessment Charts
  3. Evaluate 2017-2018 Program Reviews
  4. Other

Agenda

  1. Review 2016-2017 Strategic Plan and Internal Performance Indicators
  2. Review Proposed 2018-2019 Mission Statement and Strategic Goals
  3. Other

Minutes

Location:Ted J. Alexander Administration Building
Second Floor Conference Room
9:00 a.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Karen Bond, Ms. Melanie Davis, Ms. Linda Griffis, Mr. Randy Henry, Dr. Ed Pinero, Dr. Tara Rouse
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.

The Committee reviewed and discussed the 2016-2017 Strategic Plan and Internal Performance Indicators for the year-end report.  Minor additional edits were noted throughout the meeting and will be made to the final document.  Goal 7 information remains in the editing phase and will be forwarded to the committee members upon completion.

The Committee reviewed the proposed 2018-2019 Mission Statement and Strategic Goals.  The Committee did not recommend any changes.
A motion to accept was made by Dr. Ed Pinero and seconded by Dr. Tara Rouse. The motion carried.

Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 10:01 a.m.

  
Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review completed 2015-2016 program assessment charts
  2. Review completed 2015-2016 instructional assessment charts
  3. Other

Minutes

Location:Administration Building Conference Room, 8:30 a.m.
Members Present:Raymunda Barnes, Michael Bass, Linda Griffis, Valerie Horne, Dr. Ed Pinero, Tara Rouse, Dr. Jennifer Seal, Evelyn Wallace, and Brenda Wells
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.
New Business:

The Committee reviewed and discussed the 2015-2016 completed Program and Course Level assessment charts.

It was decided Karen Bond will contact administrators and department/program chairs regarding necessary revisions.

Next meeting:The next meeting of the Planning and Effectiveness Committee will be determined depending upon completion of the administrative assessment charts.  The Committee will review the remaining Administrative, Program Level, and Course Level Assessment Charts.
Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 11:30 a.m.

  
Respectfully submitted,
Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review 2014-2015 administrative assessment charts
  2. Review 2014-2015 student services assessment charts
  3. Review 2014-2015 program and course-level assessment charts
  4. Review 2014-2015 community/public services charts

Minutes

Location:Cafeteria Rotary Room, 8:30 a.m.
Members Present:Dr. Jennifer Seal (Chair), Mr. Raymunda Barnes, Ms. Karen Bond, Ms. Gwen Smith, Ms. Tara Rouse
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone. Dr. Seal explained the impact of the institutional effectiveness process on the SACSCOC reaffirmation report.

    The Committee reviewed and discussed the following:

  • 2014-2015 Administrative Assessment Charts
  • 2014-2015 Student Services Assessment Charts
  • 2014-2015 Program and Course-Level Assessment Charts
  • 2014-2015 Community/Public Services Charts

Charts unavailable for the meeting will be reviewed via email as soon as available.

Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 11:30 a.m.

  
Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review 2015-2016 Mission Statement, Strategic Goals, and Internal Performance Indicators
  2. Other

Minutes

Location:Administration Building Second Floor Conference Room, 2:00 p.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Karen Bond, Dr. Jana Causey, Mr. John Gibson, Ms. Tara Rouse, Ms. Evelyn Wallace, Ms. Brenda Wells
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.

The Committee reviewed and discussed the 2015-2016 Mission Statement, Strategic Goals, and Internal Performance Indicators. 

The Committee proposed the following revisions to the following:

Strategic Goal 1:  To prepare students to complete a degree or certificate program and to be competent in careers for which they have been prepared.

Strategic Goal 5:  To provide facilities, technology, and support staff in order to improve student learning, enhance faculty and staff performance, and augment community services. 

Strategic Goal 6:  To provide adequate communication among campus personnel and community members regarding the College goals, outcomes, and activities. 

Strategic Goal 1,  Commitment Statement:
Pearl River Community College is committed to providing accredited programs that enable students to earn Associate in Applied Science Degrees, Associate in Arts Degrees, Career Certificates, Technical Certificates, and Certificates of Completion; to pass licensure examinations; and to gain employment in their chosen fields. 

Strategic Goal 1, Internal Performance Indicator 6:  The cumulative grade point average of students at public universities in Mississippi who have transferred from Pearl River Community College will be either higher or comparable to the cumulative grade point average of students at public universities in Mississippi who have transferred from all Mississippi public community colleges.

Strategic Goal 1, Internal Performance Indicator 9:  At least sixty-five percent (65%) of students who earn a grade of C or better in Intermediate Algebra will pass College Algebra within one calendar year.

At least sixty-five percent (65%) of students who earn a grade of C or better in Intermediate English will pass English Composition I within one calendar year.

Strategic Goal 2, Internal Performance Indicator 5: The College will provide qualified support staff for library and non-library support labs.

Strategic Goal 6, Internal Performance Indicator 6:  The Alumni Association county chapters will provide information regarding level of funding, scholarship endowment funding, and alumni activities.

Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 3:55 p.m.

  
Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review 2013-2014 Strategic Plan and Internal Performance Indicators Interim Report
  2. Other

Minutes

Location:Administration Building Second Floor Conference Room, 9:00 a.m.
Members Present:Dr. Jennifer Seal (Chair), Ms. Karen Bond, Ms. Tara Rouse, Ms. Brenda Wells
Call to Order:

Dr. Jennifer Seal called the meeting to order and welcomed everyone. Dr. Seal explained that due to several schedule conflicts committee members will email revisions. These changes will be included in the final document.

The Committee reviewed and discussed the 2013-2014 Strategic Plan and Internal Performance Indicators Interim Report. Minor additional edits were noted throughout the meeting and made to the final document. Dr. Seal will ask writers for Goal 8, Internal Performance Indicator 6 indicating the use of results prior to sending this document to the Administrative Council on November 12.

Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 9:45 a.m.

Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review 2013-2014 Strategic Plan and Internal Performance Indicators Interim Report
  2. Review proposed 2014-2015 Mission Statement, Strategic Goals, and Internal Performance Indicators
  3. Review completed Fall 2013-2014 course level assessment charts
  4. Other

Minutes

Location:Great Hall Conference Room, 1:00 p.m.
Members Present:Dr. Becky Askew, Raymunda Barnes, Jana Causey, John Gibson, Valerie Horne, Tara Rouse, Dr. Jennifer Seal, Evelyn Wallace, Brenda Wells, and Barbara Whiddon
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.  Dr. Seal explained that due to several schedule conflicts that committee members emailed revisions of the 2013-2014 Interim Report.  These changes were included in the draft shared at this meeting.
New Business:The Committee reviewed and discussed the 2013-2014 Strategic Plan and Internal Performance Indicators Interim Report.  Minor additional edits were noted throughout the meeting and made to final document.

The Committee reviewed the Mission Statement. Following discussion, the Committee did not recommend any changes.  Discussion was held on the following proposed addition to Strategic Goal 3 by the Administrative Council and Policy and Procedure Committee:
To provide access to college courses and programs using various instructional methods, including distance education and dual enrollment/credit opportunities.
Due to increased emphasis and growth in dual enrollment courses, the Committee concurred with the change in Strategic Goal 3.

The Committee proposed the following Internal Performance Indicator changes in addition to minor edits of the 2014-2015 Strategic Plan:
Goal 1, IPI 4:  change 79.1% to 80.10% because of state requirements
Goal 1, IPI 5:  change 70% to 74% because of state requirements
Goal 1, IPI 10:  add indicator “The number of students who transfer to a university will increase by 5% each year.
Goal 3, IPI 1:  replace indicator with “Retention in online classes will increase by 2% each semester.
Goal 4, IPI 8:  add indicator “One hundred percent (100%) of the online faculty will participate in annual professional development training.
Goal 5, IPI 5:  delete

The completed Fall 2013 course level assessment charts were reviewed.  Minor edits were suggested.  These edits will be discussed with department chairs.

Next meeting:The next meeting of the Planning and Effectiveness Committee will be held in June 2014.
Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 1:45 p.m.

Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Welcome
  2. Review 2012-2013 Strategic Plan and Internal Performance Indicators Assessment Results
  3. Discuss proposed change to Pearl River Community College Goal 3 by the Policy and Procedure Committee
  4. Other

Minutes

Location:Rotary Room, 12:00 a.m.
Members Present:Steve Howard, Tara Rouse, and Dr. Jennifer Seal
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.  Dr. Seal explained that due to several schedule conflicts that committee members emailed revisions.  These changes were included in the draft shared at this meeting.
New Business:Dr. Seal reminded everyone of the recent meeting held with Dr. Lewis and all College employees having Strategic Plan compilation responsibilities.  The revisions received were also included in the meeting packet. The Committee reviewed and discussed the 2012-2013 Strategic Plan and Internal Performance Indicators Assessment Results revised due to the Strategic Plan meeting.  Minor additional edits were noted throughout the meeting and made to final document.

Discussion was held on the following proposed addition to Goal 3 by the Administrative Council and Policy and Procedure Committee:
To provide access to college courses and programs using various instructional methods, including distance education and dual enrollment/credit opportunities.

Next meeting:The next meeting of the Planning and Effectiveness Committee will be held in January 2014.
Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 12:45 p.m.

Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Welcome
  2. Review new 2013-2014 instructional assessment charts
  3. Review 2012-2013 Strategic Plan and Internal Performance Indicators Assessment Results
  4. Discuss the 2012-2013 Office of Planning and Institutional Research evaluation results by the Planning and Effectiveness Committee
  5. Other

Minutes

Location:Rotary Room, 11:00 a.m.
Members Present:Dr. Becky Askew, John Gibson, Tara Rouse, Dr. Jennifer Seal, and Barbara Whiddon
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.
New Business:The Committee reviewed and discussed the 2013-2014 proposed Course Level charts. It was decided Dr. Seal will contact department/program chairs regarding needed changes to Course Level charts which will be posted in Dropbox. The Committee reviewed and discussed the 2012-2013 Strategic Plan and Internal Performance Indicators Assessment Results. Concerns regarding the results will be addressed with Dr. Lewis. If the plan includes a discussion, then the meeting should involve the Planning and Effectiveness Committee and those who have writing responsibilities within the Strategic Plan. The Committee reviewed and discussed the 2012-2013 Office of Planning and Institutional Research evaluation results by the Planning and Effectiveness Committee. The Committee requested that future evaluation forms include a comment/suggestion section for items rated below satisfactory,
Next meeting:The next meeting of the Planning and Effectiveness Committee will be determined contingent upon a decision from Dr. Lewis.
Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 1:00 p.m.

Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee

Agenda

  1. Review completed 2012-2013 administrative assessment charts
  2. Review completed 2012-2013 program assessment charts
  3. Review completed 2012-2013 instructional assessment charts
  4. Other

Minutes

Location: Administration Building Conference Room, 9:00 a.m.
Members Present:Dr. Becky Askew, Valerie Horne, Tara Rouse, and Dr. Jennifer Seal
Call to Order:Dr. Jennifer Seal called the meeting to order and welcomed everyone.
New Business:

The Committee reviewed and discussed the 2012-1023 completed administrative assessment charts and the 2012-2013 completed Program and Course Level assessment charts. 

It was decided Dr. Seal will contact administrators and department/program chairs regarding necessary revisions.

Next meeting:The next meeting of the Planning and Effectiveness Committee will be determined depending upon the future professional development schedule.  The Committee will review the remaining Administrative, Program Level, and Course Level Assessment Charts.
Adjournment:There being no further business to discuss, the Committee members were thanked and the meeting adjourned at 11:15 a.m.

Respectfully submitted,

Jennifer Seal, Chair
Planning and Effectiveness Committee