The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, commonly referred to as the "Clery Act," is a federal law that requires each higher education institution receiving federal financial aid to annually compile and report specified crime and fire statistics for the campus and to provide other safety and crime information to members of the campus community. The purpose of this combined Annual Security and Fire Safety Report is to describe to the Pearl River Community College (faculty, staff, and students) the policies and procedures which support and comply with the various Clery Act requirements.
Copies of the report can be obtained on the PRCC website under the Campus Police tab. Hard copies of the report can be obtained through the Director of Public Safety’s office located adjacent to the Campus Police office in Hancock Hall Administrative building.
Criminal statistics for off-campus properties owned or controlled by the institution or recognized student organizations, and public property immediately adjacent to the campus are obtained from the local law enforcement agencies.
A Campus Security Authority is any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal activity.
Campus Security Authorities include the following:
- A campus police department or campus security department of the institution.
- Any individual who has responsibility for campus security but who is not a member of the campus police department.
- Any individual specified in the institution’s statement of campus security policy as an individual to which students and employees should report criminal offenses
- Any individual of the institution who has significant responsibility for student and campus activities
The following individuals are designated as Campus Security Authorities for Pearl River Community College:
Campus Police Department
- Director of Public Safety
- Chief of Campus Police
- All Sworn Officers
- All PRCC Security Officers
- All Campus Police Staff
ADMINISTRATIVE DEPARTMENTS or PERSONNEL
- President’s Office
- Vice Presidents
- Assistant Vice Presidents
- Athletic Director and Coaching Staffs
- Chair Persons
- College Medical/Health Personnel
- Head Residents
- Faculty Members
Under Clery Act, colleges and universities must use timely warnings and emergency notifications to inform the campus community of potential threats against which they can take preventive measures. These ongoing disclosure requirements, when implemented, can help to create and promote a safe campus environment.
The purpose of a timely warning is to notify the campus community of the incident and to provide information that may enable the community to take steps to protect themselves from similar incidents. The Director of Public Safety or designee will issue timely warnings whenever there is a substantial risk to the safety of other members of the campus community. For incidents involving off-campus crimes, the PRCC Campus Police Department may issue a timely warning if the crime occurred adjacent to the campus or in a location frequented by the College’s population.
Timely warnings have a narrow focus with a concentration on the Clery Act specific crimes. A timely warning must be issued for Clery Act crimes that occur in the College’s Clery Act geography. The warning must reach the entire campus.
Timely warnings are considered for the following classifications of Clery Act crimes:
- Murder/non-negligent manslaughter
- Manslaughter by negligence
- Statutory rape
Additional Clery Act Crimes
- Aggravated assault
- Motor vehicle theft
Timely warnings may also be issued for other reported crimes as determined necessary by the Director of Public Safety or designee. The decision will be made in compliance with the Clery Act and in an effort to prevent similar crimes from occurring.
Decisions to disseminate a timely warning will be decided on a case-by-case basis in light of all the facts surrounding the crime and the continuing danger to the campus community. The purpose of the warning is to aid in the prevention of similar crimes by alerting the community about the incident and providing information on the actions the campus community can take to diminish their chances of being victimized.
A timely warning will be issued as soon as pertinent information is available. The amount and type of information presented in the timely warning will vary depending on the circumstances of the crime. If there is certain information that could compromise law enforcement efforts, it may be withheld form the timely warning notice. An effort will always be made to distribute a warning as soon as pertinent information is available so that the warning is a preventive tool, not solely a description of the incident.
Timely warning will include some or all of the following information:
- Date, time and location of the reported crime
- Summary of the incident
- Description of the suspect and/or vehicle, if available
- Special instructions or incident specific safety tips
In the event that a situation arises, either on or off campus, that constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued. The Director of Public Safety or designee will send a timely warning notice for the College community to notify members of the community about incidents that occur on campus, where it is determined that the incident may pose an ongoing threat to members of the College community. The warning will be issued through the College’s messaging system called LYNX to students, faculty and staff.
LYNX may encompass the following modes of communication:
- Text (SMS) message
- Email College’s email addresses
- Broadcast automated calling
- Social Media
- College’s homepage Website
- Electronic display boards
In the event of inclement weather, the PRCC Campus Police Department will be in constant contact with Emergency Management and will keep the College updated regarding inclement weather. Depending on the particular circumstances, especially in all situations that could pose an immediate threat to the community and individuals, a notice may be posted on the main page (www.prcc.edu) of the College Website providing the community with immediate notification.
Anyone with information warranting a timely warning should report the circumstances to the PRCC Campus Police Department (601-403-1300).